Cognitive support for memory, attention and everyday tasks

How Recallify works

Learn to use Recallify

Every feature, step by step. Pick what you want to do, follow the steps and watch the short video if you'd like to see it first.

Full demo 5 min 43 s

Getting started with Recallify

Chapters

  1. Introduction
  2. A look around the app
  3. Putting information in: recording
  4. Importing a document
  5. Finding your information
  6. Learning and quizzes
  7. Tasks
  8. Reminders
  9. Sharing information

Navigation

Know where everything lives, so you can always get back to what you need.

Activate your Recallify AT licence

Use the software licence supplied by your university, employer or DSA supplier.

Example

You have received a licence key and want to start using Recallify AT.

Steps

  1. Open app.recallify.ai/activate and enter the licence key you were given.
  2. Sign in or create your Recallify account. Complete email verification if asked.
  3. Check the licence details and activate the key on the account you want to use.
  4. Sign in with that same account on the web, iPhone or Android. If activation is still processing, follow the message on screen and sign in again when it has completed.

Good to know

  • A paid Personal subscription is not required to activate a supplied AT licence.
  • Keep your licence key private. For delivery or order questions, contact your supplier; for activation help, email info@recallify.ai.

Finding your way around

Know where everything lives, so you can always get back to what you need.

Example

You've just opened Recallify for the first time and want to know where to start.

Steps

  1. Open Recallify. You'll land on the Home screen.
  2. At the bottom of the screen you'll see the purple Record button, with Ask, Type and Import underneath.
  3. Tap Timeline to see everything you've saved, in date order.
  4. Tap the Tasks tab to see your tasks, in priority and date order.

Good to know

  • The main menu is where you'll find help, the demo video, the user guides and your settings.
  • You can always get back to Home to start something new.

Capture

Record, type or import anything you want to remember. Recallify transcribes it, summarises it and labels it for you.

Record

For anything you want to keep: a lecture, a team meeting, an appointment, or a thought on the walk home.

Example

“My supervision is next Thursday at two o'clock, and I need to bring my updated caseload list.”

Steps

  1. From Home, tap Record.
  2. Say what you want to remember.
  3. Tap Finish.
  4. Wait a few moments while Recallify processes the recording.
  5. You'll see a Summary first. Tap Content to see the full text of what you recorded.
  6. Your new memory is now saved in your Timeline.

Good to know

  • You don't need to speak clearly or in full sentences.
  • Recallify labels the recording for you. The example above would be labelled a reminder, because it includes a day and a time.

Type a note

For when something pops into your head, or when you can't speak, such as in a lecture or an open-plan office.

Example

“Email my tutor to ask about the reading list.”

Steps

  1. From Home, tap Type.
  2. Write something short.
  3. Tap Save.
  4. If Recallify spots an action or a date, you may see options to create a task or a reminder. You can do that now or come back to it later.

Good to know

  • Typed notes are saved to your Timeline in exactly the same way as recordings.

Import a document

Turn a long document into a short summary with the key points.

Example

A coursework brief, lecture slides or a policy document.

Steps

  1. From Home, tap Import, then Text.
  2. Choose a document from your phone and wait while it uploads.
  3. Recallify shows you a Summary. Tap Content to see the original text.

Good to know

  • Works with PDF, TXT and DOCX files.
  • If it's something to learn, Recallify may suggest a quiz.

Import audio

Bring in a recording you already have, from another app or device.

Example

A recording of a meeting with your supervisor.

Steps

  1. From Home, tap Import, then Audio.
  2. Choose an audio file from your phone and wait while it uploads.
  3. Recallify shows you a Summary. Tap Content to see the transcription.

Good to know

  • Works with MP3, M4A, WAV and AAC files.
  • A supervisor meeting would be labelled a meeting, and any tasks are pulled out.

Import a video

Get a summary and full transcription of a video, without rewatching it.

Example

An instructional video you've recorded, such as how to use a piece of equipment at work.

Steps

  1. From Home, tap Import, then Video.
  2. Choose a video file from your phone and wait while it uploads.
  3. Recallify shows you a Summary. Tap Content to see the transcription.

Good to know

  • Works with MP4, MOV and AVI files.
  • If it's instructional, Recallify may suggest a quiz.

Import a photo or image

Capture information that's on paper or a screen, so you don't have to copy it out.

Example

A whiteboard, a handout, a rota or a letter you've received in the post.

Steps

  1. From Home, tap Import, then Image.
  2. Take a photo, or choose one you've taken. Recallify reads the text in it.
  3. You'll get a Summary. Tap Content to see the original image.

Good to know

  • Works with JPG, PNG and HEIC files.
  • Take the photo straight on, in good light.

Remember

Find anything you've saved, and make the important things stick.

Search

Find items by a word you know was used.

Example

You want to find the health and safety document.

Steps

  1. Tap the Find anything search bar at the top of the screen.
  2. Type a keyword: a name, a topic, or a word you know was used.
  3. Look through the matching items.
  4. Tap an item to open it and read the Summary or the Content.

Good to know

  • Search sits at the top of every screen.
  • Can't remember the exact word? Use Ask instead.

Ask

Ask a question in your own words. Useful when you can't remember which recording something was in.

Example

“When is my supervision?”

Steps

  1. From Home, tap Ask.
  2. Type your question, or say it out loud.
  3. Recallify finds the relevant information and answers.

Good to know

  • You don't need the exact words you used originally.
  • You can also ask for help with the app, for example: “How do I create a recording?”

Quizzes

If you're learning something for work or study, a multiple-choice quiz is a great way to make it stick.

Example

You've imported a training document with information you need to know for your job.

Steps

  1. Open the item in your Timeline that you want to learn from, for example an imported document.
  2. Tap Quiz, then tap Generate questions.
  3. Tap the answers you think are correct.
  4. See your score at the end.

Good to know

  • Testing yourself works better than reading something over again.
  • Coming back to the same quiz a few days later works better than doing it all at once.
  • See if you can improve your score over time.

Act

Recallify pulls tasks and reminders out of what you capture, so you don't have to organise anything yourself.

Tasks

Recallify builds your to-do list for you.

Example

“Next week I need to submit my coursework draft by Friday, prepare the slides for the team meeting on Tuesday, and finish the reading for Thursday's seminar.”

Steps

  1. From Home, tap Record.
  2. Say your list.
  3. Wait while Recallify processes it. It will pull out the individual tasks.
  4. Tap Review tasks to keep, remove or reprioritise them, then tap Confirm.
  5. Your tasks are now in the Tasks tab. Tick them off as you go.

Good to know

  • Tasks appear in priority and date order.
  • Tasks can come from anything you put in: a recording, a typed note, a document or a photo. Say “send the form back by Friday” on a call recording, and it becomes a task.

Reminders

Recallify creates reminders from anything you put in, and adds them to your phone's calendar.

Example

“Team meeting next Tuesday at 11.30.”

Steps

  1. From Home, tap Type (or tap Record and say it out loud).
  2. Enter the detail.
  3. Tap Save note. Recallify recognises this is a reminder and asks if you want to set one.
  4. Tap Create reminder. The reminder goes straight into your phone calendar.

Good to know

  • You don't need to work out the date for “next Tuesday”. Recallify does that for you.
  • For something that repeats, tap Repeat at the bottom of the reminder and choose daily, weekly, fortnightly or monthly.

Make it yours

Change how Recallify looks and works, share what you've saved, and use it on a bigger screen.

Change categories and labels

Recallify labels everything for you. Change a label whenever a different one makes more sense to you.

Example

Creating a “supervision” label so all your supervision notes sit together.

Steps

  1. Open the item in your Timeline and tap the category shown on it.
  2. Choose a different category from the list, or tap Create new to make your own label.
  3. Your choice is saved straight away.

Good to know

  • Categories run along the top of your Timeline so you can see at a glance what you've saved.
  • Only change a label if it helps you.

Settings

Adjust colours, labels and text size so Recallify is comfortable for you to use.

Example

The text feels too small to read comfortably, so you make it bigger.

Steps

  1. Tap the three lines in the top left-hand corner, then the cog in the top right-hand corner.
  2. Edit colour legends: tap a category and choose a new colour.
  3. Manage labels: tap the bin icon beside any label you no longer need.
  4. Text size: move the slider right to make text bigger, or left to make it smaller.

Good to know

  • Keeping your labels tidy makes your Timeline easier to scan.

Share information

Send a summary or note to someone else, using the apps you already use.

Example

Sending the team meeting details to a colleague.

Steps

  1. Open the item you want to share and tap Share.
  2. Choose the app you want to send it with.
  3. Send it as you normally would.

Try Recallify

A 7-day free trial on the Personal plan, then £59.99 a year or £7.49 a month. The same account works on iPhone, Android and in the browser.

Download on the App Store Get it on Google Play Open the web app
Licensing Recallify for a service or a team? Book a demo
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